Early Learning Coalition of Palm Beach County, Inc.
  • 02-Jan-2018 to 02-Feb-2018 (EST)
  • Early Learning Coalition of Palm Beach County
  • West Palm Beach, FL, USA
  • Full Time

This position is primarily responsible for working directly with customers and staff, at the front desk station, providing courteous, friendly and professional assistance. This position will also perform a range of support activities to assist with the daily operations of the organization, such as answering a multi-line phone and directing calls, assisting with setting up departmental meetings, answering questions and performing routine clerical, data entry, and/or word processing work as assigned. The Family Services Specialist is responsible for maintaining accurate information about families in the Statewide Data System, screening applicants for financial assistance, and performing eligibility determination and enrollment for School Readiness, Voluntary Prekindergarten, CSC Scholarship, Head Start and Early Head Start child care programs. Punctuality and Reliability are essential for this position. This position requires an individual who can work independently, communicate effectively in writing and orally, understand and implement procedures and practices, and demonstrate attention to detail and accuracy in their work. Bilingual and able to read, write and speak in English and Spanish proficiently.

• Greets visitors and direct them to the appropriate persons according to their needs; answers routine inquires; assist with kiosks when required.
• Answers and directs incoming phone calls, takes messages, and provides general information.
• Provide resource and referral services following the Child Care Resources and Referral (CCR&R) guidelines.
• Determine child care eligibility in accordance with state and local guidelines.
• Conduct client interviews and complete necessary paperwork accurately and in a timely fashion for maintaining eligibility, transferring childcare providers, and terminating services.
• Operates office equipment such as fax machines, copiers, and phone systems, and use computers for spreadsheet, word processing, database management, and other applications.
• Schedules or assists in scheduling appointments, meetings, and/or conferences; maintains and updates appointment and program calendars.
• Respond to requests for information from clients/providers in accordance with designated timeframes and within the client confidentiality guidelines.
• Supports Family Services and Call Center as necessary.
• Achieve and maintain Level 1 and Level 2 CCR&R certification within six months of employment.
• Support families in completion of the child developmental screening process.
• Manage customer caseloads.
• Provide parents and providers with necessary notifications regarding childcare status.
• Maintain current and accurate information in the EFS database.
• Review files monthly for accuracy, completeness and any other requirements of funding sources.
• Attend all meetings/in-service trainings, as requested or required, in a punctual professional and contributory manner.
• Complete all reports in a timely and comprehensive manner as required.
• Adhere to all Coalition personnel policies and procedures.
• Work cooperatively with groups of parents, supporting agencies, staff members and community.
• Interact as part of a team by exhibiting dependability, cooperation, initiative, and punctuality.
• Ability to organize data for presentation in reports, documents, and other written materials.
• Assist with all special assignments, research, and report preparation. Participates in the organization of special activities related to child care programs.
• Report complaints to management as required.
• Communicate in a courteous and respectful manner to provide quality customer service and ensure a positive relationship in interactions with all employees and customers.
• Must be able to work on a consistent basis with regular attendance and punctuality, and be willing and able to handle all the duties and responsibilities of this position on a daily basis.
• Perform other duties that may be necessary to maintain the success of the organization, as determined by management.

This position has no supervisory responsibilities.

To perform this Position successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• This position requires successful completion of the level 2 background screening standards as set forth in s. 435.04, F.S. and drug screening as the Coalition is a drug free workplace.
• Able to work flexible hours when required by management.
• This position requires local travel to Palm Beach County office locations for meetings, trainings and other required duties.
• Valid Florida's driver license is required.
• Proven record of punctuality and attendance.
• Good organizational, interpersonal, scheduling and professional phone skills are necessary.

• Bachelor's degree from an accredited four-year College or university.
• One to two years related experience and/or training.
• Experience using outlook in an Exchange environment, tech savvy over all, experience with Box/Dropbox a plus.
• Prior customer service or front desk experience is a plus.
• Bilingual and able to read, write and speak in English and Spanish proficiently.

COMPUTER SKILLS: An ideal candidate will be experienced using Database software; Spreadsheet software and Word Processing software. The candidate will have an advanced experience using outlook in an Exchange environment, tech savvy over all, experience with Box/Dropbox, familiarity with Android and IOS, Windows 8 and 10 experience, and experience working offsite using portable scanners and laptops.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this Position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• While performing the duties of this job, the employee is regularly required to sit, talk, hear and use hands and fingers to operate and handle keyboards and office equipment. The employee is occasionally required to walk and reach with hands and arms. The employee is occasionally required to stoop, kneel, crouch, or crawl.
• Occasionally lift and/or move up to 25 pounds.

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• The noise level in the work environment is usually moderate.
• Travel in Palm Beach County may be required.

The Early Learning Coalition of Palm Beach County does not discriminate against employees or clients on the basis of race, color, religion, gender identity or expression, sexual orientation, national origin, age, disability, marital status, familial status or any other characteristic protected by Federal and State law. The coalition will make reasonable accommodations in compliance with the Americans with Disabilities Act of 1990, as Amended (ADAAA).

The Early Learning Coalition is a drug free workplace.

We recruit, employ, train, compensate, and promote without regard to race, religion, creed, color, national origin, age, gender, sexual orientation, marital status, disability, veteran status, or any other basis protected by applicable federal, state or local law.

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Early Learning Coalition of Palm Beach County, Inc.
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